CONSTITUTION AND RULES OF SWINFORD GOLD
CLUB
CONTENTS | |||
|
1 2 3 4 4.1 4.2 4.3 5 6 7 7.1 7.2 7.3 7.4 7.5 7.6 8 9 9.1 9.2 9.3 10 11 |
Preliminary Title and
Ownership Membership Objects:- The Men’s
Club The Ladies
Club The Parent
Club The
Company The
Officers Management:- The
Allocation of Functions Elections –
Officers and Committees Committee
Meetings Employment
of Staff Management
Regulations Appointment
of Sub-Committees Administration Finance:- The Parent
Club The Men’s
Club The Ladies
Club Election of
Members Categories
of Members |
12 13 14 15 16 17 18 18.1 18.2 18.3 18.4 18.5 18.6 19 20 21 22 23 24 25 26 27 |
Annual
Subscription Capital
Levy Freezing of
Annual Subscriptions Visitors and
Temporary Members Fines and
Suspension Termination
of Membership General
Meetings:- The Men’s
Club The Ladies
Club The Parent
Club Notification
to Parent Club Special
General Meetings Chairperson
at General Meetings Notices of
General Meetings Mode of
Voting at General Meetings Minute
Book Playing
Facilities Personal
Property Registration
of Clubs Act 1904 to 2000, Intoxicating Liquor Act 1833 to
2000 Changes of
Constitution and Rules Rules of
Golf and Local Rules Bye-Laws |
1.1
Rules herein
contained are indicated by consecutive numbers.
1.2
Clauses are
indicated by consecutive numbers and preceded by Rule
Numbers
1.3
Sub-Clauses
are indicated by consecutive numbers preceded by Rule and Clause
numbers
1.4
Sub-Sub-Clauses are indicated by consecutive numbers
preceded by Rule, Clause and Sub-Clause numbers.
2.
TITLE
AND OWNERSHIP
2.1
The name of
the Club shall be Swinford Golf Club and this name shall be the common name by
which the Men’s Club, the Ladies Club and the Parent Club shall be individually
and collectively known.
2.2
The ownership
of the Club property shall be vested in Swinford Golf Club Limited (a company
limited by guarantee)(herein called “the Company”) on behalf of the Voting
Members as defined in sub-clause 11.1.1.
The Voting Members only shall have control of the affairs of the
club.
3.
MEMBERSHIP
3.1
The
Membership of the Men’s Club shall consist of Male Playing Members who are Life
Members, Ordinary Members and other subscribing Playing members and such
Honorary members as may be elected from time to time under Clause Honorary
members as may be elected from time to tine under Clause
10.2.
3.2
The
Membership of the Ladies Club shall consist of Female Playing Members who are
Life Members, Ordinary Members and other subscribing Playing Members and such
Honorary Members as may be elected from time to time under Clause Honorary
Members as may be elected from time to time under Clause
10.2.
4.
OBJECTS
4.1
The
Men’s Club shall:-
4.1.1
Promote the
Amateur game of Golf amongst its Members.
4.1.2
Accept and
abide by the Constitution and Bye-laws of the Golfing Union of Ireland to which
the Club is affiliated and the Bye-laws of the Connaught Branch of such Union in
whose Province the Club is situate.
4.1.3
Accept and
apply the Standard Scratch Score and Handicapping Scheme as prescribed by the
Council of National Golf Unions and such rules thereunder as may require to be
implemented from time to time by the Golfing Union of
Ireland.
4.1.4
Accept and
recognise the Royal and Ancient Golf Club of St. Andres as the sole authority
for prescribing and implementing the Rules of Golf and the Rules of Amateur
Status.
4.1.5
Accept that
the Parent Club is the overall authority for administering the affairs of both
the Men’s and the Ladies Clubs as provided in these Rules.
4.2
The
Ladies Club shall:-
4.2.1
Promote the
Amateur game of Golf amongst its Members.
4.2.2
Accept and
abide by the Constitution and Bye-laws of the Golfing Union of Ireland to which
the Club is affiliated and the Bye-laws of the Connaught Branch of such Union in
whose Province the Club is situate.
4.2.3
Accept and
apply the Standard Scratch Score and Handicapping Scheme as prescribed by the
Council of National Golf Unions and such rules thereunder as may require to be
implemented from time to time by the Golfing Union of
Ireland.
4.2.4
Accept and
recognise the Royal and Ancient Golf Club of St. Andres as the sole authority
for prescribing and implementing the Rules of Golf and the Rules of Amateur
Status.
4.2.5
Accept that
the Parent Club is the overall authority for administering the affairs of both
the Men’s and the Ladies Clubs as provided in these Rules.
4.3
The
Parent Club shall:-
4.3.1
Provide
facilities for the playing and promotion of the amateur game of golf by Men,
Women and Juveniles and generally promote amateur games and other social
activities amongst its Members.
4.3.2
Act as
administrator of the affairs (other than Golf Competitions) of both the Men’s
and Ladies Clubs including the application for and collection of, initial Club
entry fees, annual subscriptions, capital levy and such charges from Members and
Visitors as are authorised including Bar, Catering and Green Fees and to be
responsible for the maintenance and upkeep of the course and Clubhouse and their
environs.
4.3.3
Adhere to the
maximum of Members of different categories, which can be elected to each of the
Clubs. Any alteration in the number
permitted in each category shall be decided at the Annual General or
Extraordinary General Meeting of the Parent Club.
4.3.4
Adhere to the
existing rate of
(I)
Club entry
fee.
(II)
Annual
subscription (individual and Family).
(III)
Capital Levy
and
(IV)
Compulsory
spending being paid by Members of different categories of playing members in
each of the Men’s and Ladies Clubs.
Also adhere to the existing rate of
(V)
Club entry
Fee and
(VI)
Annual
Subscription
(VII)
Capital Levy
and
(VIII)
Compulsory
spending being paid by Social or House Members in the Parent
Club.
Thereafter any alteration in all or any such rates
shall be decided at the Annual General or an Extraordinary General Meeting of
the Parent Club.
4.3.5
In
consultation with the Committee of both the Men’s and Ladies Clubs decide the
rates of Green Fees to be payable by visitors to the Club.
4.3.6
Generally to
act in the promotion and advancement of the club and the improvement of the
facilities available to Members.
5.
THE
COMPANY
5.1
The Club
premises and such other property of the Club as the Committee of Management of
the Parent Club (hereinafter referred to as “the Committee of the Management”)
shall determine shall be vested in and under the legal control of the Company
and shall deal with the property of the Club as directed by a resolution of the
Committee of Management of which an entry in the Minutes Book shall be
conclusive evidence.
5.2
If the Board
of Directors of the Company when directed by a resolution of the Committee of
Management to perform a certain act, consider that the performance of such act
is one of such importance that they consider that the Members of the Parent Club
should be consulted, then the Board of Directors of the Company may refuse to
perform such act until the Members of the Parent Club have been consulted at a
General or an Extraordinary General Meeting and a resolution is passed at such
meeting authorising or refusing to authorise the Board of Directors of the
Company to perform such act as was originally directed by the Committee of
Management.
6.
OFFICERS
6.1
The Officers
of the Men’s Club shall be a Captain, an Honorary Secretary, an Honorary
Treasurer and an Honorary Match and Handicapping
Secretary.
6.2
The officers
of the Ladies Club shall be a Captain, an Honorary Secretary, an Honorary
Treasurer and an Honorary Match and Handicapping Secretary
(s).
6.3
The Officers
of the Parent Club shall be a President, a Chairperson of the Committee of
Management, an Honorary Secretary, and Honorary Treasurer (s) and a Course
Manager.
7.1
Allocation of Functions
7.1.1
The business
and affairs of the Men’s Club shall be made the jurisdiction and control of a
General Committee (hereinafter referred to as “the Men’s Committee”) consisting
of the Officers of the Men’s Club and twelve (12) other members of the Men’s
Club elected under Sub-Clause 7.2.4 and Clause 21.7.
7.1.2
The business
and affairs of the Ladies Club shall be made the jurisdiction and control of a
General Committee (hereinafter referred to as “the Ladies Committee) consisting
of the Officers of the Ladies Club and not more than twelve (12) other members
of the Ladies Club elected under Sub-Clause 7.2.3 and Clause
21.7.
7.1.3
The business
and affairs of the Parent Club shall be made the jurisdiction and control of the
Committee of Management consisting of the Officers of the Parent Club, the
Captain and Honorary Secretary of each of the Men’s and Ladies Clubs and not
more than twelve (12) other members of the Parent Club elected under Sub-Clause
7.2.3 and Clause 21.7.
7.1.4
Each of the
afore-mentioned Committee may exercise its powers notwithstanding that there
might be a vacancy or vacancies in its membership.
7.1.5
Nothing in
this Rule shall preclude a Member of either the Men’s or Ladies Committee being
also a Member of the Committee of Management.
7.1.6
At meetings
of any of the foregoing Committee five (5) of those entitled to attend and vote
shall form a quorum.
7.1.7
At meetings
of the men’s and Ladies Committees the Chair shall be taken by the Captain or,
if absent, the Vice-Captain of the Club concerned. At meetings of the Committee of the
Management the Chair shall be taken by the Chairperson or, if absent, by the
President. In the absence of the
above Officers at a particular meeting those in attendance having a vote shall elect a
Chairperson.
7.1.8
The
Chairperson at a Meeting shall, in addition to a deliberative vote, have, and
shall exercise a casting vote.
7.2
Elections – Officers and
Committees
7.2.1
The Captain
of the Men’s and the Captain of the Ladies Clubs shall retire after one years
service and be succeeded by the Vice Captain always provided that the Members at
the Annual Meeting may vote that the outgoing Captain should serve in that
capacity for a second term of one year.
In such event that the Tenure of Office of the Vice-Captain shall be
extended for a second term of one year.
7.2.2
The
President, the Chairperson of the Committee of Management, all Honorary
Secretaries, Honorary Treasurers and Honorary Match and Handicapping Secretaries
shall retire annually and shall be eligible for
re-election.
7.2.3
The election
of Office Bearers, Auditors and Members of Committee shall be made at the
respective Annual General Meetings.
7.2.4
The Vice
Captain in Office shall each have the right to nominate for election the Vice
Captain for the ensuing year of their respective Clubs.
7.2.5
The
respective Committee shall have the power to fill vacancies in any of these
offices (including membership of its Committee) during any year. The persons so appointed shall hold
office until the next Annual General Meeting of the particular club. Such appointment shall not be construed
as forming part of the time limit provided in Sub Clause.
7.2.6
Each Member
of each Committee (other than the Office Bearers) shall hold office for a period
of one year from the time of election and shall then retire, and shall be
eligible for re-election in that capacity on the same
Committee.
7.2.7
The Office or
any Office Bearer shall be vacated by such Office Bearer resigning therefrom or
on ceasing to be a Member of the Parent Club or being removed by a resolution at
an Annual General or an Extraordinary General Meeting of the appropriate
Club.
7.3
Committee Meetings
7.3.1
Stated
Meetings of the Men’s and Ladies Committee shall be held once every month
between February and September and not less than once in every two months
between October and January.
7.3.2
Stated
Meetings of the Committee of Management shall be held once in every month and
Special Meetings on such dates as may be found convenient for the transaction of
business on at least two (2) days notice being given by the Chairperson or
Honorary Secretary of the Parent Club.
7.3.3
Any Member of
a Committee who is absent for three consecutive meetings or five (5) in all,
without an acceptable reason shall be deemed to have resigned from the Committee
and the vacancy shall be filled under Sub-Clause 7.2.5.
7.4
Employment of Staff
7.4.1
The Committee
of Management shall have power to appoint a paid Secretary Manager and other
employees upon such terms and conditions as the Committee may determine to
terminate such appointments and also appoint substitutes from time to
time.
7.4.2
The Secretary
Manager shall, in addition to carrying out the duties required for the Parent
Club, act as Secretary Manager to both the Men’s and the Ladies
Clubs.
7.5
Management Regulations
7.5.1
The Committee
of Management is empowered to make, and from time to time to alter such Bye-Laws
and regulations for the Management of the Parent Club as it may consider
necessary.
7.5.2
In
consultation with both the Men’s and Ladies Committee the committee of
Management is also empowered to make such local rules (provided same are not at
variance with the Rules of Golf) and regulations for the use of the Course as
are required in the interest of all Members.
7.5.3
Every Member
of every category and every visitor or other person using the Clubhouse or
Course shall be subject to, and must comply with all Rules, Bye-Laws and
Regulations in force.
7.6
Appointment of
Sub-Committees
7.6.1
The Men’s and
Ladies Committees and the Committee of Management shall each have power to
appoint Sub-Committees and to appoint members of their respective Clubs, to act
on such Sub-Committees and to define the scope of their authority and to
delegate and confer upon such Sub-Committees the powers necessary for the
discharge of the functions for which the Sub-Committees were formed. No Sub-Committee can be appointed to
elect members.
7.6.2
Each
Sub-Committee shall retire annually on the date of the Annual General Meeting of
its respective Club of when the function for which it was appointed is
completed.
7.6.3
The quorum
for each Sub-Committee shall be defined at the time of
appointment.
7.6.4
The
Chairperson of each Sub-Committee shall, in addition to a deliverative vote,
have, and exercise a casting vote.
8.1
The
three Sections of the club shall be administered as
follows:-
8.1.1
The Honorary
Secretary of the Men’s Club shall be responsible for the everyday affairs of
that Club except such duties which are specifically assigned to another Officer
of the Men’s Club or to the Secretary Manager.
8.1.2
The Honorary
Secretary of the Ladies Club shall be responsible for the everyday affairs of
that Club except such duties which are specifically assigned to another Officer
of the Ladies Club or to the Secretary Manager.
8.1.3
The Honorary
Secretary of the Parent Club shall be responsible for the everyday affairs of
that Club except such duties which are specifically assigned to another Officer
of the Parent Club or to the Secretary Manager.
8.1.4
All written
complaints concerning matters under the jurisdiction and control of the
Committee of the Club concerned shall be referred primarily to the Honorary Secretary of the Club,
who, if unable to resolve same, shall place the complaint on the agenda for the
next Meeting of the Committee of such Club for investigation and
decision.
8.1.5
The Honorary
Secretary of the Parent Club shall also act as Liaison Officer between the
Committee of Management and each of the Men’s and the Ladies
Committees.
9.1
The
financial affairs of the Parent Club shall be operated as
follows:-
9.1.1
The Honorary
Treasurer of the Parent Club shall keep full and detailed accounts, books and
records, showing financial affairs, receipts and disbursements of the Parent
Club.
9.1.2
The Banking
account shall be kept in the name of the Parent Club (and shall be clearly
identified as such) in such Bank as the Committee of Management may from time to
time determine. All cheques shall
be signed by Honorary Treasurer and by one other authorised Officer of any
authorised signatory.
9.1.3
The Honorary
Treasurer of the Parent Club shall issue an Audited Statement of the affairs of
the Parent Club for the financial year ended 30th September for
consideration by the Committee of Management and for presentation by the Members
at the Annual General Meeting of the Parent Club which shall be held not later
than 31 December following.
9.1.4
The Committee
of Management shall also make grants to each of the Men’s and the Ladies Club
from time to time, on request being made, to defray the expenses incurred by the
Committee concerned when entertaining visiting teams and Officials in Home
Matches and expenses incurred in Away Matches by Team Members and Officials when
representing the Club, and for such other events or occasions when it is
considered to be in interest of the Club to do so.
9.2
The
financial affairs of the Men’s Club shall be operated as
follows:-
9.2.1
The Honorary
Treasurer of the Men’s Club shall keep full and detailed accounts, books and
records, showing financial affairs, receipts and disbursements of the Men’s
Club.
9.2.2
The Banking
account shall be kept in the name of the Men’s Club (and shall be clearly
identified as such) in such Bank as the Men’s Committee may, with the permission
of the Committee of Management, from time to time determine. All cheques shall be signed by any two
of the following:- The Honorary Secretary, the Honorary Treasurer and by one
other authorised signatory.
9.2.3
The Men’s
Committee shall be responsible for the payment to the Golfing Union of Ireland
of the Annual per capita Subscriptions and Provincial Levy as required by the
Bye-Laws of that Union.
9.2.4
The Men’s
Committee shall be entitled to charge and retain all entry fees in Club and Open
Competitions under its control and management and for which it has arranged for
the provision of prizes.
9.2.5
The Honorary
Treasurer of the Men’s Club shall issue an Audited Statement of the affairs of
the Men’s Club for the financial year ended 30th September for
consideration by the Men’s Committee and for presentation and approval by the
Members at the Annual General Meeting of the Men’s Club which shall be held not
later than 31 December following.
9.2.6
Following the
Meeting of the Men’s Committee at which the Audited accounts are considered the
Honorary Treasurer shall immediately forward a copy of the Audited Accounts to
the Honorary Treasurer of the Management Committee for
information.
9.3
The
financial affairs of the Ladies Club shall be operated as
follows:-
9.3.1
The Honorary
Treasurer of the Ladies Club shall keep full and detailed accounts, books and
records, showing financial affairs, receipts and disbursements of the Ladies
Club.
9.3.2
The Banking
account shall be kept in the name of the Ladies Club (and shall be clearly
identified as such) in such Bank as the Ladies Committee may, with the
permission of the Committee of Management, may determine. All cheques shall be signed by any two
of the following:- The Honorary Secretary, the Honorary Treasurer and by one
other authorised signatory.
9.3.3
The Ladies
Committee shall be responsible for the payment to the Irish ladies Golf Union of
the Annual per capita Subscriptions and Provincial Levy as required by the
Constitution.
9.3.4
The Ladies
Committee shall be entitled to charge and retain all entry fees in Club and Open
Competitions under its control and management and for which it has arranged for
the provision of prizes.
9.3.5
The Honorary
Treasurer of the Ladies Club shall issue an Audited Statement of the affairs of
the Ladies Club for the financial year ended 30th September for
consideration by the Ladies Committee and for presentation and approval by the
Members at the Annual General Meeting of the Ladies Club which shall be held not
later than 31 December following.
9.3.6
Following the
Meeting of the Ladies Committee at which the Audited accounts are considered the
Honorary Treasurer shall immediately forward a copy of the Audited Accounts to
the Honorary Treasurer of the Management Committee for
information.
10.1 Subject to the
agreed limitations as to the number of
Members electable to the different categories of
member:-
10.1.1
The election
of all Male Playing Members shall be in the hands of the Men’s
Committee
10.1.2
The election
of all Female Playing Members shall be in the hands of the Ladies
Committee.
10.1.3
The election
of Social or House Members shall be in the hands of the Committee of
Management.
10.1.4
The election
to Family Membership shall be in the hands of the Committee of Management as
provided in Sub Clause 11.1.7.
10.2
The procedure for the election of Members shall be as
follows:-
10.2.1
Each
candidate for election (except in the case of Honorary Members must be proposed
by one voting Member of the appropriate Club and seconded by one other voting
Member) of such Club. (The
procedure would be set out, Application Form etc. – see Appendix
1).
10.2.2
Any omission
from inaccuracy in the particulars relating to any Candidate shall render
election voidable at the discretion of the Management
Committee.
10.2.3
Notice in
writing shall be dispatched to all elected Candidates by the Secretary Manager
together with a copy of the Club Constitution and Rules and a request to remit
to the Secretary Manager of the Parent Club or its Bankers within one calendar
month from the date of such request the amount of the entrance fee, capital levy
(if any) and first subscription and
any other charges payable by the category of Member to which the Candidate has
been elected and on payment thereof the Candidate shall become a member of the
club in that category and be entitled to the benefits and privileges of such
Membership and be bound by its rules.
10.2.4
Should the
requested payment not be made within one calendar month of the date of such
request as aforesaid the election shall be void unless the Candidate shall
satisfy the Committee that the delay in payment was due to some unavoidable
cause.
10.2.5
If the
candidate is not elected to Membership and at a later date wishes to make a
further application for Membership the same procedure as set out above must be
followed on any subsequent application.
11.1
The
following are the categories of Members which shall be elected to the
Club:-
11.1.1
Ordinary Members shall comprise of Men and Women, who, having paid the
entrance fee, Annual Subscription and Capital Levy (if any) applicable in this
category, shall be entitled to attend and vote at all Annual General Meetings or
all Special General meetings of the Parent Club and enjoy all outdoor and indoor
facilities prescribed by Sub-Clause 4.3.1 hereof. Only a Member in this category shall
have an interest in the Club property which interest shall cease on such Member
this category unless the Member has been elected an Honorary member of the
Club. Ordinary Members that is,
First year Beginners, Second year Beginners, Over 50 miles and University
Members, who are over the age of 18 years of age on the first day of January in
the year of Membership shall be known and referred to as full Members and such
members are eligible for election as Officers or Members of Committees. Men Ordinary Members shall be entitled
to all the rights and privileges (including voting) of the Men’s Club. Women Ordinary Members shall be entitled
to all the rights and privileges (including voting) of the Ladies
Club.
11.1.2
University Members shall comprise under graduates and Students of
Universities and Medical Schools or such other Institutes of Learning as the
Committee of Management may decide.
Such Membership shall cease on 31st December following
graduation or qualification, or on the 31st December six years after
the date of election, whichever period shall be the
shorter.
11.1.3
Junior Members shall comprise young persons whose ages at the date
of election are not more than eighteen years, such Membership shall cease on
31st December next after such Junior has attained the age of 18
(eighteen years).
11.1.4
County Members shall comprise persons whose permanent residence is
distant (6 miles) from the Club provided each applicant of this category is
already a voting Member of another Golf Club which is affiliated to the Golfing
Union. Such membership shall
terminate as and when a Member ceases to be a voting Member of another
affiliated Club.
11.1.5
University
Members and Junior Members on ceasing to be eligible for these categories and
wishing to be elected at another category shall be treated with priority at the
next election. Any other category
of playing Member wishing to become an Ordinary Member shall likewise be treated
with priority at the next election.
11.1.6
Honorary Members shall comprise persons whom the Committees of the
Men’s and Ladies Club wish to acknowledge as having rendered exceptional service
to the Club or the game of golf of whose distinguished position or public
service would render their membership of special advantage to the
Club.
11.1.7
Family Membership: Any husband and wife elected ordinary Members under
Sub-Clause 11.1.1 shall be entitled to apply to the Committee of Management to
become Family Members which will provide the following
rights:-
11.1.7.1 The husband and wife shall continue to enjoy the
rights of their respective categories.
11.1.7.2 Each son or daughter under the age of eighteen years
on the first day of January in the year of Membership and shall enjoy the rights
of Junior Members.
11.1.7.3 The Committee of Management shall decide on such
inclusive annual subscriptions to cover either grouping in Sub-Clause 11.1.7 to
be payable by the Head of the Family to cover all Members of the Family instead
of the individual annual subscription payable.
12.1
All
categories of Members, except Honorary Members shall be required to pay an
Annual Subscription.
12.2
The amount
payable by the different categories shall initially be fixed by the Committee of
Management under Sub-Clause 4.3.4 and ratified or altered at the next Annual
General Meeting of the Parent Club.
Thereafter such subscriptions shall remain in operation until altered at
an Annual General Meeting or Special Meeting of the Parent
Club.
12.3
All
subscriptions shall be payable from the first day of January in any
year.
13.1
The Committee
of Management shall be empowered to recommend to the Annual General Meeting of
the Parent Club the imposition of a Capital Levy on Ordinary Members to find any
additional acquisition of land or buildings, construction work or improvement in
the Course, Clubhouse or its environs.
13.2
The amount of
such levy shall be payable at the same time as the Annual Subscription and the
same penalties shall apply.
14.1
On reaching
the age of 65 and having retired from their business or profession and not
otherwise engaged in full time or part time gainful employment or mostly engaged
in household duties any subscribing member shall be entitled to notify the
Committee of Management of such facts.
14.2
Thereafter
the subscription payable by such Member shall remain the same as that paid in
the year of such notification.
14.3
The Committee
of Management shall also be empowered to grant similar facilities to Members who
are widows/widowers irrespective of age.
14.4
Ordinary
Members whose subscriptions are frozen shall thereafter not be liable for
payment of any Capital Levy.
15.1
Any Member
may introduce visitors.
15.2
It shall be a
condition precedent that the Member effecting the introduction shall enter each
visitors name, address and date of the visit immediately on entering the
Clubhouse in a book to be kept for the purpose called a “Visitors Book” and such
entry must be attested by the signature of the introducing
Member.
15.3
No visitor
shall be supplied with excisable liquor in the Club premises unless on the
invitation of and in the company of the introducing
Member.
15.4
The charge
for Visitors shall be fixed from time to time by the Committee of Management
under Sub-Clause 4.3.5 who are empowered to make regulations for the admission
of non-playing Visitors.
15.5
Every playing
Visitor must procure a numbered Green Fee voucher, bearing the visitor’s name
and the date on which the Visitor can use the facilities of the course and
Clubhouse.
15.6
On the issue
of each Green Fe Voucher the name of the Visitor, the number and the amount of
the Green Fee voucher and the name of the Introducing Member must be immediately
entered in a “Green Fee Book”.
15.7
In addition
the Secretary Manager or Representative or any past or present Member of either
the Men’s or Ladies Committee or the Committee of Management, having made and
attested the necessary entry in the Visitors Book, may permit a person or group
not having an introduction from a Member, to play on the course and use the
Clubhouse as a Visitor on payment of the current Green
Fee.
15.8
The payment
of the Green Fee shall entitle the Visitor the temporary membership of the Club
for the day.
15.9
The Committee
of Management shall have power to suspend the Rules permitting to the
introduction of Visitors or temporary Members at any time and refuse permission
for any particular Visitor or Temporary Member to use the Clubhouse or
Course.
15.10
Competitors
in Club House Competitions held on the course and extending for more than one
day shall, on payment of the entrance fee and green fee (if chargeable) for the
Competition and on such fee(s) being accepted by the Committee in charge of the
competition and be eligible to use the Course and Clubhouse, without further
payment or nomination for election, as a Temporary Member for a period not
exceeding one day prior to the date fixed for such competition, and for every
day during the continuance of such Competition.
15.11
Competitors
in Club Competitions limited to one day shall likewise be eligible for Temporary
Membership status on the day of the Competition only.
15.12
Any Office
Bearer or any two Members of the Committee of Management may (and without
assigning any cause if they so right) cancel the admission of any Day Visitor or
Temporary Member whose admission may be irregular or whose presence or conduct
they deem objectionable or who deliberately breaks any of the Rules, Bye-Laws or
regulations of the Club.
15.13
The fee paid
by any such Visitor or Temporary Member may, at the discretion of the Committee
of Management be either forfeited or refunded.
16.1
The Committee
of Management is empowered to impose fines for breaches of the Rules, Bye-laws
and regulations of the Club in force for the time-being for breaches of the
etiquette of Golf, and may also at any time (either instead of or in addition to
fines) temporarily withdraw the use of the Clubhouse and Course from any member
whose conduct or breaches of the Rules, Bye-laws or regulations may, in the
opinion of the Committee of Management, justify this
course.
16.2
Any Member
refusing or failing to pay a fine so imposed within (4) weeks after notification
thereof, shall be suspended from the use of the Clubhouse and Course until such
fine shall be paid.
16.3
Each of the
Men’s and Ladies Committees shall report any Member of their Club to the
Committee of Management for investigation and penalty under this rule if they,
in their absolute discretion, consider the breach warrants
it.
17.1
The committee
of Management shall have the power, to exercise only in accordance with the
provisions of this rule, to deprive a Member of Membership in the
Club.
17.2
The Committee
may, by a majority of not less than two-thirds of its members then present at
the Committee meeting, decide that it is in the interests of the Club that a
Member should be called on to resign membership of the
Club.
17.3
The Committee
shall fix a date for the Committee Meeting at which the matter of the Member’s
resignation shall be considered, the Member shall be given fourteen (14) days
previous notice of the date and place of the Meeting.
17.4
The Notice
shall be in writing and shall inform the member of the Committee’s decision and
of the reasons why the Member is being called on to resign. It shall incorporate a copy of this
rule.
17.5
The Notice
shall be deemed to have been fully given if sent by prepaid post to the member’s
last known postal address or to the Member’s last address appearing in the
records of the Club.
17.6
The Member
may give notice to the Honorary Secretary of the Parent Club of intention to
attend the Meeting.
17.7
If the Member
attends the Meeting, the Committee, having heard what the Member may have to
offer, may elect finally to deal with the matter itself or to refer it to be
dealt with by a Special Body to be set up in accordance with the provisions of
this rule.
17.8
If the Member
may also elect to have the matter finally dealt with by the Committee or
referred to a Special Body. The
Member shall be informed of such right to elect.
17.9
If the
Committee or the Member shall elect to have the matter dealt with by a Special
Body that Body shall consist of five (5) ordinary Members of the Parent Club
none of whom shall be a member of either the Men’s or Ladies Committee or the
Committee of Management. The
Committee and the Member whose membership is in question shall each nominate two
Members of the Special Body. These
four shall, if possible, agree on a fifth Member to be their
Chairperson.
17.10
In default of
agreement the President of if he/she is not available the next most senior
officer of the Club shall nominate a Chairperson.
17.11
When
constituted the Special Body shall fix a date for a Meeting to consider the
matter and shall give not less than two weeks notice in writing to the Committee
of Management, the Member concerned and such other Club Members and Members of
Staff it may wish to interview of the date, time and place of the
Meeting.
17.12
Those to be
interviewed shall only be present at the Meeting when
interviewed.
17.13
The Committee
of Management and the Men’s and Ladies Committee concerned shall each appoint a
representative to attend on its behalf.
17.14
Such
representative and the Member shall each have the right to attend the Meeting,
to be heard and to call such evidence and make such case, as each my think
fit.
17.15
Where the
matter is dealt with by the Committee of Management it shall have the power by a
majority of not less than two-thirds of its Members then present at a Committee
Meeting, to remove the Member’s name from the list of Members of the
Club.
17.16
Where the
matter is dealt with by a Special Body the following provisions shall
apply. The quorum of the Special
Body shall be five. It shall have
the power by a simple majority of its Members then present at a Meeting of the
Body, to recommend to the Committee of Management that the name of the Member be
removed from the list of Members of the Club.
17.17
If the
Special Body fails to reach a decision the matter shall be finally decided by
the Committee of Management.
17.18
Where, in
accordance with the provisions of this rule, the Committee of Management remove
the name of a Member from the list of Members of the Club such person shall
thereupon cease to be a Member of the Club and shall be notified accordingly in
writing.
17.19
Any category
of Member may be deprived of Membership in accordance with the provisions of
this rule.
18.1
The Men’s Club
18.1.1
The Annual
General Meeting of the Men’s Club shall, save in exception circumstances, be
held in the month of November for receiving the Men’s Club Committee’s Annual
Report and Financial Statement for the year ended 30th September
previous, for electing Office Bearers, Auditors, Member of Committee, revising
(subject to the approval of the Parent Club) its rules and transacting such
other business of the Men’s Club as may be on the Agenda.
18.1.2
Fourteen days
notice, at least, of such Annual General Meeting shall be given to the Male
Members of the Club who are the only persons entitled to attend and vote at the
Annual General Meeting of the Men’s Club.
18.1.3
Notice of
Motion must be submitted to the Honorary Secretary at least ten (10) days prior
to the Annual General Meeting. Such
notice shall be accompanied by a copy of the Report and duly-studied Financial
Statement.
18.2
The Ladies Club
18.2.1
The Annual
General Meeting of the Ladies Club shall, save in exceptional circumstances, be
held in the month of November for receiving the Ladies Club Committee’s Annual
Report and Financial Statement for the year ended 30th September
previous, for electing Office Bearers, Auditors, Members of Committee, revising
(subject to the approval of the Parent Club) its rules and transacting such
other business of the Ladies Club as may be on the Agenda.
18.2.2
Fourteen days
notice, at least, of such Annual General Meeting shall be given to the Female
Members of the Club who are the only persons entitled to attend and vote at the
Annual General Meeting of the Ladies Club.
Such notice shall be accompanied by a copy of the report and duly audited
Financial Statement.
18.2.3
Notice of
Motion must be submitted to the Honorary Secretary at least ten (10) days prior
to the Annual General Meeting.
18.3
The Parent Club
18.3.1
18.3.1
The Annual General Meeting of the Parent Club shall, save in exceptional
circumstances, be held in the month of November for receiving the Parent Club
Committee’s Annual Report and Financial Statement for the year ended
30th September previous, for electing Office Bearers, Auditors,
Members of Committee, revising (subject to the approval of the Parent Club) its
rules and transacting such other business of the Parent Club as may be on the
Agenda.
18.3.2
Fourteen days
notice, at least, of such Annual General Meeting shall be given to the Female
Members of the Club who are the only persons entitled to attend and vote at the
Annual General Meeting of the Parent Club.
Such notice shall be accompanied by a copy of the report and duly audited
Financial Statement.
18.3.3
Notice of
Motion must be submitted to the Honorary Secretary at least ten (10) days prior
to the Annual General Meeting.
18.4
Notification to Parent
Club
18.4.1
Immediately
following the Annual General Meeting of each of the Men’s and Ladies Clubs the
respective Honorary Secretaries shall notify the Secretary Manager of the names
of the Captain and Honorary Secretary of their Club who shall represent that
Club on the Committee of Management for the ensuing year.
18.4.2
Each Officer
shall also forward to the Secretary Manager for submission such Notices of
Motion or Recommendations as such Club wishes to submit for consideration at the
Annual General Meeting of the Parent Club.
18.4.3
Any such
Notice of Motion or Recommendation shall be discussed, if necessary, under the
heading of “any other business” at such Meeting if it is not received in time
for inclusion on the Agenda of the Meeting.
18.5
Special General Meetings
18.5.1
Special
General Meetings of any of the Clubs may be called at any time by direct of the
Committee of the Club concerned or on a requisition to the Honorary Secretary of
such Club, signed by at least fifteen (15) Members entitled to vote at such
Meetings, stating the business to be brought forward.
18.5.2
On receipt of
such requisition it shall be the duty of the Committee of such Club to have a
General Meeting called without delay and failing notice calling such Meeting
being issued by direction to the Committee concerned within fourteen (14) days
after receipt of the requisition by the Honorary Secretary of such club, any
fifteen (15) Members who have signed the requisition may issue notice of a
General Meeting, which notice shall be sufficient if published in three
successive issues of a daily newspaper circulating in the locality of the Club
at least ten (10) days before the date fixed for such
Meeting.
18.6
Chairperson at General
Meetings
18.6.1
The Captain,
or if absent, the vice-captain shall preside at all General Meetings of the
Men’s and Ladies Club respectively.
18.6.2
The
Chairperson of the Committee of Management, or if absent the President shall
preside at all General Meetings of the Parent Club.
18.6.3
If any of the
foregoing Officers are absent or decline to preside any other Chairperson may be
appointed by the Meeting.
18.6.4
Each
Chairperson in addition to a deliverative vote shall have and shall exercise a
casting vote.
19.1
Fourteen (14)
days of every General Meeting convened by order of a Committee (except Meetings
called under Clause 18.5 when ten (10) days notice is required) shall be given
to Members entitled to vote by a circular specifying the time and place of such
Meeting and the business to be transacted.
19.2
All Notices
calling such Meetings may be sent by post and addressed to Members at such
addresses as may be recorded in the Club books.
20.1
No proxies
shall be allowed.
20.2
Voting shall
be either by a show of hands or by ballot
20.3
Ballot shall
mean a vote on voting paper.
20.4
A majority of
one (1) shall be sufficient to decide any questions under discussion unless a
greater majority is required by some other Club rule.
20.5
In the event
of a tie the Chairperson shall have and shall exercise a casting vote as
provided in Sub-Clause 18.6.4.
20.6
If any Member
at a General Meeting proposes that the mode of voting on any particular matter
should be by ballot and this is seconded by another Member, then the question of
whether voting should be by a show of hands or by ballot shall be decided by a
show of hands.
20.7
An election
of Candidates for Membership of the Committee of either the Men’s or Ladies Club
or for Membership of the Committee of Management shall be by ballot and all
Members voting must vote for the full number of Candidates for whom there are
vacancies otherwise such voting paper is invalid.
21.1
The Men’s
Club, the Ladies Club and the Parent Club shall each
keep:-
21.1.1
a Minute Book
in which shall be recorded the Minutes of Annual General Meetings and Special
General Meetings and also
21.1.2
a Minute Book
in which shall be recorded the Minutes of all Committee Meetings held in
compliance with Clause 7.3
21.1.3
The
respective Minutes shall be read out at the next General or Statutory Committee
Meeting and, when approved as being a correct record, shall be signed and dated
by the Chairperson.
21.1.4
The Men’s
Club and the Ladies Club shall each submit its Minute Book to the Committee of
Management when required.
22.1
The Committee
of Management, in consultation with the Men’s and Ladies Committee, shall
prescribe the days and times when the members of the Men’s Club or the Ladies
Club have the use of the Course for Competition or when the course is reserved
for team matches or Union, branch or District events.
22.2
It shall also
decide on the facilities to be afforded to Societies subject to the proviso that
the first tee shall be reserved for Societies for a specified time, on a
specified day.
22.3
The Committee
of Management shall be empowered to direct the days and times when fourballs or
singles shall have priority commencing playing of the First Tee and generally
regulate the use of the course for the benefit of the
Members.
23.1
Any personal
belongings of Members, Visitors and others, brought to, or kept at, or left on
the premises of the Club (either in the Clubhouse or outside in the Car Park or
on the Course) shall be at the sole risk of the owners, and neither the Club nor
any Committee shall be responsible for any loss or damage thereto however
arising; but this rule shall not prejudice any claims by the Club or the owners
against Insurance Companies in case of fire, or when otherwise covered by
Insurance.
24
REGISTRATION OF CLUBS ACTS 1904 TO
2000
INTOXICATING LIQUOR ACT, 1883 TO
2000
24.1
No person
other than a Member (as defined in Clause 3.3 hereof) shall order or pay for
refreshments in the Clubhouse. Cash
must be paid for every expense incurred in the Clubhouse before the person
leaves the premises.
24.2
No visitor
shall be supplied with excisable liquor on the Club premises unless on the
invitation and in the Company of a Member, and that Member, shall upon admission
of such Visitor to the Club premises or immediately upon his being supplied with
such liquor, enter his or her name and address and the name and address of the
Visitor in a book which shall show the date of each Visitor.
24.3
The Committee
may prohibit the admission of any Visitor to the Club premises and no Member
shall bring any person whose admission is prohibited into the Club
premises.
24.4
No excisable
liquor shall be sold or supplied for consumption outside the premises of the
Club except to Members of the Club, between the hours of eight o’ clock in the
morning and ten o’clock at night.
24.5
No excisable
liquor shall be sold or supplied in the Club premises to any person under the
age of eighteen years.
24.6
No member of
the Committee or Officer, and no Manager or Servant employed by the Club, shall
have any personal interest in the sale to the Club of supplies of excisable
liquor, or in the profits arising from such sale.
24.7
Subject to
the exceptions contained in Clause 24.8 no excisable liquor shall be supplied
for consumption on the premises to any person (other than a Member of the Club
lodging in the Club premises) or be consumed in the Club premises by any person
other than those set out under Sub-Clause
24.7.1
Before the
hour of half past ten o’clock in the morning and after eleven thirty o’clock in
the evening on Mondays, Tuesdays, and Wednesdays
24.7.2
Before the
hour of half past ten o’clock in the morning and after twelve thirty o’clock in
the evening on Thursdays, Fridays and Saturdays.
24.7.3
Before the
hour of twelve thirty o’clock in the afternoon and eleven o’clock in the evening
on Sundays and Saint Patrick’s Day.
24.7.4
At any time
on Christmas Day or Good Friday.
24.8
Nothing
contained in the Registration of Clubs Acts, 1904-2000 or contained by virtue
only of the operation of Clause 24.7 hereof shall operate to prohibit the
supplying for consumption on the Club premises of excisable liquor to any person
or the consumption of excisable liquor on the Club premises by any
person.
24.8.1
Between the
hours of half-past eleven o’clock in the evening on Mondays, Tuesdays and
Wednesdays and half past ten o’clock in the morning on the following day, or
24.8.2
Between the
hours of half past twelve o’clock in the evening on any Thursday, Friday, and
Saturday which is half past twelve o’clock in the morning of the following
day.
24.8.3
On any Sunday
and Saint Patrick’s Day between the hours of eleven o’clock in the evening and
half past ten o’clock in the morning of the following day except where Saint
Patrick’s Day falls on a Saturday it will be half past twelve o’clock in the
morning on the following day.
24.8.4
On Christmas
Day, between the hours of one o’clock in the afternoon or the hours of seven
o’clock and ten o’clock in the evening, if in such case, the excisable liquor
is:
(I)
ordered by
the person at the same time as a substantial meal is ordered by
him/her
(II)
consumed at
the same time as and with the meal
(III)
supplied and
consumed in the portion of the Club premises usually set apart for the supply of
meals, and
(IV)
paid for at
the same time as the meal is paid for.
24.9
In Clause
24.7 and 24.8 hereof “weekday” and “Sunday” have meanings assigned to them by
Section 7 of the Intoxicating Liquor Act, 2000.
24.10
Notwithstanding any provision herein, the constitution
and these rules, are amended such that they conform with the provisions of
Section 7 of The Intoxicating Liquor Act, 2000, insofar as they relate to
prohibited hours in this club.
25.1
No rule of
either the Men’s Club or the Ladies Club shall be repealed or altered or new
rule made except at a General Meeting of such Club and by consent of at least
two thirds of the Members present and entitled to vote at such meeting and
written notice of the proposed change must be sent to the Secretary Manager,
with the name of the proposer and seconder attached, at least three weeks
previous to the Meeting at which it is to be approved.
25.2
The Secretary
Manager shall place the notice on the Agenda of the Club concerned and acquaint
the Committee of Management of same.
25.3
Any repeal,
alteration or new rule so passed is subject to approval of the Committee of
Management of the Parent Club.
25.4
No rule of
the Parent Club shall be repealed or altered or new rules made except at a
General Meeting any by consent of at least two thirds of the members present and
entitled to vote at such Meeting and written notice of the proposed change must
be sent to the Secretary Manager, with the name of the proposer and seconder
attached, at least three weeks previous to the Meeting at which it is to be
approved.
25.5
The Secretary
Manager shall place the notice on the Agenda.
25.6
Any change in
the Constitution which affects Rule 10 of the Constitution of the Golfing Union
of Ireland must be submitted to the Union for approval prior to
adoption.
26.1
The rules of
the game of Golf for the Mens and Ladies Club shall be the Rules of Golf as
approved by the Royal and Ancient Golf Club of St.
Andrews.
26.2
In addition
to the Committee of Management, in consultation with the Mens and Ladies
Committees in compliance with Sub-Clause
shall from time to time prescribe such Local Rules, as it considers
necessary having regard to the nature of the Course or otherwise provided such
Local Rules are not contrary to or at variance with the Rules of Golf or
directives issued by the respective Union to which the Mens and Ladies Club is
affiliated.
27.1
The Committee
of Management shall have power from time to time in compliance with Sub-Clause
7.5.1 to make such Bye-Laws as it considers necessary and to alter and repeal
same.
27.2
Each of the
Mens and Ladies Clubs shall have power from time to time to make such Bye-Laws
as it considers necessary for matters under its jurisdiction but every such
Bye-Law shall be subject to
ratification.